![]() The prospective employee undergoing a criminal background check.The hiring department verifying the employment history of the prospective employee, and.Bondable: The University requires that anyone performing a “critical function,” such as handling more than $500 in cash per week, must be bondable, which involves all of the following:.In general, a cash handler must possess the following attributes: Refer to Unit Specific Cash Handling Practices at the bottom of the section for more information.Īny individual involved in handling cash at any point in the process, including a cashier’s supervisor, deposit preparer, or deposit handler, must be competent and qualified. Some campus units have unit-specific cash handling practices.Continued failure to comply with the procedures will result in the revocation of the department's authority to handle cash.Failure to follow the cash handling procedures described in this guide will result in the affected department being fully responsible for any lost revenue and any banking-related fees incurred.Refer to Securing Currency, Coin, and Checks at the bottom of the section for more information about securing cash. Excess amounts of cash accumulated during the day should be removed, counted, and placed in a secure location by a supervisor.Store undeposited cash in a locked, secure place when vacating the cash handling work area.Never exchange cash between cash registers, cash boxes, cash bags, etc.Keep the cash register drawer closed except when processing a transaction.Each cashier is required to use a check endorsement stamp that includes the cashier’s unique identity code.Cash register receipts must identify the cashier.A receipt that excludes a cashier’s identity must be validated with the cashier’s initials, signature or validation stamp.Maintain accountability by ensuring identity of the cashier handling each transaction can always be determined.Refer to Separation of Duties at the bottom of the section for more information. Ensure that a cash handling duty does not conflict with other duties.Refer to Safe Cash Handling at the bottom of the section for more information. Refer to Cash Handler Proficiency at the bottom of the section for more information. Only competent, qualified staff may handle cash.Financial Information System (FIS Banner).
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